Form W-4 for 2026

Description

This webinar takes a detailed look at the 2026 IRS Form W-4 and what payroll professionals can expect in the new year. With updates including new wording changes, compliance requirements, and evolving electronic processing standards, it's crucial to understand how to accurately complete and manage this foundational form. We’ll dive into the specific challenges of handling W-4s for non-resident aliens, navigating state-specific withholding forms, and maintaining proper record retention procedures. You’ll also learn best practices to streamline your payroll processes and improve internal compliance.

The Form W-4 is not just a routine document—it's essential to ensuring accurate federal income tax withholding and supporting your organization's overall payroll accuracy. Mishandling or misinterpreting this form can lead to costly compliance violations, employee dissatisfaction, and time-consuming corrections. This session will address frequently asked questions encountered by payroll departments, including form validity, Line 2c implications, and Step 4 requirements. With many states now requiring their own forms and rejecting the federal version, payroll professionals must be equipped with the latest knowledge and tools to stay compliant in both federal and state contexts.

Areas Covered:-

• In-depth review of the 2025 Form W-4
• Overview of IRS Publication 15-T and employer instructions
• Practical examples of calculating income tax withholding
• Guidance on handling prior versions of Form W-4
• Best practices for electronic processing and multi-state compliance

Why Should You Attend?

• Learn how to correctly use the updated 2025 Form W-4 and understand the new terminology and structure
• Understand how to interpret and apply the employer instructions provided in IRS Publication 15-T
• Discover the correct methods for calculating income tax withholding using both current and prior versions of Form W-4
• Gain clarity on handling non-resident alien employee forms and state-specific W-4 equivalents
• Explore best practices for record retention and electronic form processing to improve workflow efficiency

This webinar is designed to give payroll professionals the confidence and tools to handle the updated Form W-4 accurately and efficiently. By attending, you will enhance your ability to maintain compliance and avoid the costly repercussions of errors or outdated practices.

Who Will Benefit?

• Payroll Executives, Managers, Administrators, Professionals, Practitioners, and Entry-Level Personnel
• Human Resources Executives, Managers, and Administrators
• Accounting Staff and Business Owners
• Executive Officers, Operations Managers, and Department Heads
• Legal Professionals and Lawmakers involved in payroll compliance.